Meetings and Incentives Travel Services

Whether you have an in-house planning team, or you need the full-service expertise of Fox World Travel, our team is here to be an extension of your team.

Through detailed planning and creative execution, our award-winning Meetings and Incentives team is focused on supporting you, your team, and your goals to create lifetime memories your attendees will discuss for years.

From planning in-person experiences, extensive multimedia virtual events, and immersive hybrid meetings to incentive trips that inspire, engage, and elevate, Fox’s Meetings and Incentives experts have every tool to make your results exceptional.

Incentive Programs

Our incentive solutions inspire high performance and loyalty and build associate engagement. Our planners account for every detail and contingency of your program to secure superior results. From promotional communications to detailed planning and budget maintenance, we account for every detail.

Meeting Management & Planning Services

Whether you are bringing together a small board of directors or gathering hundreds, even thousands for a conference, Fox has the expertise to build your corporate meeting experience. Our detailed planning strategy process contains more than 200 points of planning, checks, and balances to ensure every detail is elevated and every attendee leaves feeling invested in, inspired, and engaged.

Hybrid & Virtual Events

Support and engage your attendees effortlessly from multiple locations through virtual and hybrid events with Fox, combining remote and in-person attendees and applying different but aligned engagement experiences for each unique audience. Fox has the tools, the experience, and the partners to provide an immersive and multimedia experience. Learn how your event can seamlessly coordinate onsite and in-person attendees, leveraging our virtual hub for registration, breakouts, and engagement tools that leave your attendees feeling invested and connected.

Hotel Sourcing & Contract Negotiations

Founded on solid relationships and nationwide buying power, Fox can save you valuable time and money by leveraging our expertise and strategic alliances to manage your contracts, source and coordinate hard-to-get room blocks, and ensure you are protected throughout, from cost evaluation to negotiating the best terms and conditions for your needs.

Learn more about our full range of services

Fox Tools to Make Your Life Easier

Customer Reviews

We really could tell that everyone at Fox loves what they do and cares about the customer. It’s the same culture we strive for at Bright Orthodontics, and we are so happy with our decision to work with the Fox team to plan our corporate retreat.

Rachel Veit

Bright Orthodontics

Fox World Travel has done an amazing job. They truly take all of the worry and craziness out of planning a trip. They are extremely competent, listen to our needs, and make everything feel so easy. And I know this is no easy task. They are always responsive and patient. I love working with them! The entire team is amazing!

Sandra

Insurance Industry

Sandra Hall

Renaissance Learning

I wanted to pass along how happy I am with the work that Fox did for our recent “President’s Club” trip. Given the trip took place in California, had been rescheduled a couple times, people flying in from various airports, covid, etc., they never skipped a beat. My program managers represent Fox World Travel well, and I will gladly work with them on group trips anytime! There’s a reason we never deviate from Fox, you are the best!

Amy Perrault

Executive Administrative Assistant, KI

The team offered us a full suite of ideas and options. There was such a high level of collaboration. Our program manager had been at that resort just a few weeks before and knew exactly who, what, when, where, and how to create the most meaningful event experiences… from the authentic cuisine, so the fire dancers and final beach closing ceremony. It was like they just knew us; they knew our expectations and they really knew our culture.

Alexandra Bernal

Gillis Sales Consulting

There was such a high level of collaboration. Our program manager had been at that resort just a few weeks before and knew exactly who, what, when where and how to create the most meaningful experiences…. from the authentic cuisine to the fire dancers and final beach closing ceremony…it was like they just knew us; they knew our expectations and they really knew our culture.

Alexandra Bernal

Gillis Sales Consulting

Case Studies

Hotel Sourcing Improves Savings, Duty of Care and Traveler Experience

September 14, 2022

A new manufacturing client came to Fox World Travel without a corporate hotel program in place, and was subsequently missing out on hotel savings and other benefits. The client’s travel manager, who was new to business travel management, did not have negotiating power, supplier relationships or technology to effectively manage a time-consuming procurement process to secure the best hotel rates for their organization. So, the client looked to Fox to help build a hotel program that would achieve savings, improve their duty of care and improve the traveler experience.

Skyline of downtown Nashville, Tennessee, USA.

Fox Embraces Personal Responsibility in Organizing a Sustainable Event

March 1, 2022

See how Fox World Travel planned a sustainable corporate event and can assist your organization by offering suggestions for planning sustainable corporate meetings and events.

Online live streaming business conference

Virtual Meeting Increases Remote Engagement

July 7, 2021

The COVID-19 pandemic restrictions for large-scale in-person gatherings forced a national advertising company, to rethink how they would plan and execute their annual Sales Summit, especially when connection is key to this organization’s culture. With less than six weeks to plan and execute a robust meeting of general sessions, breakouts, networking and awards for more than 130 attendees, the client contacted Fox World Travel (Fox) Meetings and Incentives team for help. Fox and the client have had a successful history of working together on in-person events in the past, and Fox had the specialized team to quickly pivot and transform this conference to both a virtual and in-person hybrid event.

Unforgettable Experience for JSA Advisory Council in New Orleans

April 5, 2024

In the world of corporate events, it's not just about the meetings; it's about the experience. At Fox World Travel, we understand this better than anyone. Our Fox Meetings and Incentives team has crafted unparalleled events for a decade, turning ordinary gatherings into extraordinary adventures. A recent highlight from our portfolio is the unforgettable JSA Chairman’s Council meeting in New Orleans, a testament to our team's creativity, dedication, and knack for the exceptional.

Sea the Sales to Success: Why Incentive Cruises Are the Perfect Reward for Your Top Performers

March 8, 2024

At Fox, our Meetings and Incentives team knows rewarding your high achievers is crucial to maintaining a motivated and productive sales force. This year, why not set sail on a wave of success with an unforgettable incentive cruise? Here's why "Sea the Sales to Success" should be your next big sales meeting motto:

Last-Minute Meeting or Event? No Problem! Best Practices for a Successful 2024 Gathering

February 28, 2024

In the fast-paced world of business, seizing opportunities and responding to urgent needs often requires swift action. Whether it's finalizing a crucial deal or celebrating a major milestone, planning a last-minute meeting or event in 2024 may seem like a daunting task. But fear not! With the expert assistance of Fox World Travel, orchestrating a successful gathering on short notice is entirely achievable.

Meetings and Incentive Trends for 2024

February 8, 2024

At the start of the new year, we can expect to see new trends that will shape the meeting and incentive trip industry and determine the success of future events. Let's dive into what's new for 2024!