Agenda and decisions

The Chair will draw attention to the Emergency Evacuation procedure.

Any person attending the meeting should notify Democratic Services in advance if they have any specific needs to ensure measures can be put in place to help evacuate safely in the event of an emergency.  

Any member of the public may submit a written statement, question or petition to this meeting.  The deadline for submission is 24 hours before the meeting.  For this meeting, this means that your submission must be received by 2.00pm on Friday 7 October 2022 at the latest.  Please email submissions to democraticservices@southglos.gov.uk   All written statements submitted to this meeting will be circulated in advance to members and published on the South Gloucestershire website.

If you also wish to address the Cabinet in person you may do so.   However there is limited space available within the Council Chamber.   In order to facilitate this please could you email democraticservices@southglos.gov.uk  as soon as possible to register your interest to speak.  The deadline for registering interest to speak is 2pm on Friday 7 October 2022.  Please note that the meeting is webcast live.

To confirm as a correct record the minutes of the meeting held on 11  July 2022.

To consider  the council’s financial position against the 2022/23 revenue budget at the end of the first quarter and gives the forecast outturn for the year.  It includes income and expenditure to the end of June 2022, where possible and known commitments at that date.

To consider the current capital budget position for the 2022/23 financial year and updated ongoing capital programme.

a.    Note the budgeted and forecast Capital Programme expenditure in 2022/23 and its funding as set out Appendix 1;

b.    Note that £61,591k of the 2022/23 budget has been re-profiled into future years to reflect the latest spending profiles across schemes (detailed in Appendix 2);

c.    Approve the new and amended schemes totalling a net increase of £1,464k in Appendix 2.

d.    Approve budget virements detailed in Appendix 2 and paragraph 27;

e.    Note the 2022/23 budget virements approved under delegated authority in paragraphs 34 to 39 and shown in Appendix 1.

To consider the council’s draft revenue base budgets and proposals for the capital programme for the periods 2023/24 to 2026/27 and explains the current local planning assumptions.

a)    To note the draft revenue base budgets for the four years from 2023/24, and the assumptions on pay, pension contributions, inflation, government funding support, Council Tax and Business Rates;

b)    To note the council’s current projected budget shortfall of £29.3m in 2023/24 rising to £32.8m in 2024/25 set out in paragraph 68, after assumed implementation and delivery of the Resource Allocation savings programme and deployment of reserves;

c)    To agree to receive a further budget update report in December taking account of further available information and service level options to address the budget shortfall identified;

d)    To note the two phase budget consultation timetable and agree to delegate the approval of the final detailed process to the Service Director – Finance (S151 Officer) in consultation with the Leader of Council;

e)    To note the proposed draft capital programme for 2023/24 to 2026/27 with details included in Appendices 4 to 7.

f)     To note the output from the latest Resource Planning process and the proposed demand changes and updated savings programme detailed at Appendix 8 and Appendix 9.

g)    To note progress made on the implementation of an integrated HR and Finance system as outlined at Appendix 12; and add a capital budget of £6.2m into the Capital Programme for the purchase and implementation of an integrated Finance & HR (ERP) system funded on an invest to save basis with additional savings of around £520k per annum required from 2025/26 (total required programme savings of c.£915k per annum).

h)   To note the update provided at Appendix 11 on the estimated impact of Adult Social Care Charging Reforms.

i)     To approve the Reserves Policy at Appendix 10.

To consider the context and rationale for the recommended proposed, collection, model and delivery model options for a future waste service model for South Gloucestershire Council.

a) To agree that an OBC is developed (due to be reported to Cabinet in Autumn 2023) as outlined in Appendix 1.

b) To agree that as part of the development of the OBC the following delivery modeloptions are appraised:

i) contracting the whole waste service to a private third party.

ii) development of partnership arrangements with either or both public and private sectors

 To consider an update to the Local Plan Delivery Programme (LPDP) which sets out the programme for the preparation and review of the Council’s planning policy framework for the next 3 years.

1. To approve the preparation of a new South Gloucestershire Local Plan (SGLP) for the period 2025 to 2042 in accordance with Regulation 18 (1) of the Town and Country Planning (Local Planning) (England) Regulations 2012.

2. To approve the Local Plan Delivery Programme (LPDP) Update, October 2022 – September 2025, as set out in Appendix 1 for publication.

3. To approve the Executive Director of Place, in consultation with the Executive Member for Regeneration, Environment and Strategic Infrastructure, to be given delegated authority to:

(i) to make editorial amendments to the LPDP before publication; and,

(ii) approve any necessary and appropriate amendments to the timetable of any documents within the LPDP Update as requested by officers in the Strategic Planning Policy & Specialist Advice Team.

4. To approve the Executive Director Place to work with neighbouring authorities and the West of England Combined Authority (WECA) to co-ordinate and fund the technical work required to deliver the new Local Plan.

To consider and approve the North fringe of Bristol Strategic Infrastructure-led Masterplan.

1)    To approve the North fringe of Bristol Strategic Infrastructure-led Masterplan

2)    To delegate to the Executive Director of Place in consultation with the relevant Executive Member the authority to:

a)         Incorporate the outcomes of the masterplan into relevant planning and transport policy and other relevant policy, as appropriate.

b)         to allow minor changes to Masterplan prior to application.  To identify appropriate funding sources to deliver the vision and infrastructure programme set out in the masterplan report.

3)    To include any funding received in the capital programme, as appropriate.

4)    To endorse the masterplan for development management purposes (weight to be attached is for consideration by the decision maker).

To consider the annual report of Independent Reviewing Officer (IRO) Service as per expectations laid out in the statutory guidance the IRO handbook

To note the Annual Report 21/22.

To consider a full response to the findings of the Scrutiny Commission’s Task and Finish group on Education Health and Care Plans.

To accept the recommendations of the Task and Finish group and approve the response set out in the report which sets out the details of actions already taken or will be taken in response, to address the findings of the Scrutiny Commission Task and Finish group on Education, Health, and Care Plans.

To note.