If you’re stepping into the world of remote work or about to embark on a new remote job, questions about office supplies are inevitable. In a traditional office, everything from your computer to stationery is usually ready and waiting. However, when your office is at home, what you receive can differ significantly from one employer to another.

To ease your transition into remote work, we explain the five most common employer approaches to supplying office equipment for remote workforces. Whether it’s a stipend or a complete office setup, understanding the nuances will prepare you for your financial responsibilities and how to equip your home office.

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5 Ways Employers Handle Remote Worker Office Supplies

The work-from-home equipment provided by employers can vary between organizations and, at times, even between departments. Each has a unique approach, benefits, and considerations.

1. Home Office Stipend

A home office stipend is a popular method employers use to equip their remote workforce. Typically issued at the start of employment or after a set period (such as six months or a year), a home office stipend is designated for purchasing essential office supplies and technology. It’s a hassle-free approach, giving you immediate access to funds without waiting for reimbursements.

Whether you’re converting a closet to make room for your first at-home desk space or upgrading existing equipment, a remote work stipend fits your specific needs. Take note of restrictions on the length of employment and when you might need to reimburse the company if you leave before meeting the time commitment.

2. Reimbursement

Another approach for managing remote office supplies is the reimbursement model. Unlike a remote work stipend, with funds provided upfront, reimbursement means you purchase the necessary equipment first and then submit receipts to your employer for compensation.

The company will reimburse you for the expenses up to a specified limit. It’s a straightforward process that ensures you have all the tools you need for an effective home office tailored to your personal preferences and work requirements.

3. Bring Your Own Device (BYOD)

BYOD, short for “bring your own device” (or BYOT for “bring your own technology”), is a policy where employees use their personal computers, phones, and tablets for work purposes. This approach has a significant advantage: comfort and familiarity. If you’re more adept with a PC, but your company typically uses Macs, BYOD removes the learning curve.

However, this model squarely places the burden of tech support, maintenance, and replacement on you. In a BYOD scenario, having a backup plan is crucial, as any computer failure could disrupt your workflow. Ask yourself if you’re in a position to quickly finance a replacement or repair. Weigh the convenience of using familiar devices against the responsibility of self-maintenance.

4. Computer Only

As a middle ground, some employers only supply a computer to remote employees. For many remote employers, providing your main computer strikes the perfect balance in remote work setups. There are practical benefits, such as simplifying collaboration and IT support.

Additionally, accessing a company’s intranet or secure networks is often more straightforward and secure on a company-provided device. While this method offers less flexibility in terms of personal equipment choice, it brings consistency and ease in technical support and company-wide system integration.

5. Entire Office Setup

When employers provide a complete home office setup, they often equip remote employees with everything needed to perform their jobs, from computers to smartphones. It’s important to note that such setups usually have specific boundaries: the company-provided equipment is intended for work-related use only.

Personal computing or printing will need to be done on separate devices to adhere to those guidelines. Moreover, when using company-supplied devices, like smartphones or routers, it’s crucial to thoroughly understand the privacy agreements. Companies may monitor device usage to ensure security and compliance with corporate policies.

Your activity on these devices, including internet usage and communications, could be subject to oversight. Awareness of these nuances helps maintain a clear boundary between professional and personal digital spaces, ensuring your privacy and adherence to company policies.

3 Supplies and Equipment Employers Typically Provide

The most common remote job equipment provided falls into the following three categories.

1. Laptop or Desktop Computer

Most companies that offer work-from-home jobs provide either a laptop or desktop computer. You’ll have the necessary hardware with the right specifications and security features to handle your job tasks efficiently. Some companies might offer a choice between the two, allowing you to pick the one that best fits your work style and environment.

When you plan to work remotely outside of your home, whether full-time as a digital nomad or for a morning in a coffee shop, ensure you read the security policy around public Wi-Fi carefully. While it’s always a risky move, leaving you vulnerable to hackers, most companies have strict compliance policies to protect their data and network.

2. Internet

Reliable internet is vital for you to do your job. Employers often support employees by covering some or all of the cost of home internet plans.

3. Software Needed for Job

Employers usually supply the necessary software for your role, from productivity suites to specialized tools. Everything from providing licenses for standard office applications, remote communication tools, or access to proprietary systems and tools may be included. Having the right software from the start streamlines your workflow and integrates you seamlessly into the company’s ecosystem.

15 Other Home Office Essentials

With the basics covered, let’s look at 15 other home office essentials that can transform your home office from functional to phenomenal. It’s not just about comfort; these tools help you maximize productivity and inspiration.

1. Desk

Your desk is more than a piece of furniture—it’s your command center. Choose one that gives you enough space to work comfortably and keeps everything you need within easy reach. Standing desks and desk converters are popular ways to sit less throughout your workday.

2. Desk Lamp

Good lighting is essential, not just for those late-night work sessions but also to reduce eye strain. A desk lamp with adjustable brightness makes a massive impact. Also, without a commute, you might spend more time inside without realizing it. Consider lights that support seasonal mood disorders for those long, dark winter workdays.

3. Ergonomic Chair

An ergonomic chair is crucial for long hours at your desk. Your back will thank you, and so will your focus and productivity. Comfort is key when you’re in it for the long haul, and you’ll need a chair that supports your hips and allows you to sit with excellent posture so you’re not stretching your spine unintentionally.

4. Ergonomic Office Equipment

There’s more to home office ergonomics than a properly fitted desk and chair. From footrests to keyboard trays, ergonomic office equipment is all about creating a comfortable, healthy workspace. Your future self will be grateful for the investment in your well-being.

5. Extra Chargers

Extra chargers are lifesavers. Do you share your home office with any four-legged coworkers who find cords irresistible? Get one or two extra chargers and pop them into your laptop bag for work on the go and a backup. You’ll never have to face the panic of trying to find a store with one in stock within a 100-mile radius again.

6. Extra Monitors

An extra monitor isn’t just a luxury—it’s a game changer. If you’ve ever gotten lost flipping between 82 open tabs, you’ll know the value of additional screen real estate. It’s not just about more space; it’s about working smarter and faster.

7. Headphones

Noise-canceling headphones are a remote worker’s best friend since your home office also doubles as a living space. They help you tune out distractions and tune into your work. Not to mention, they help eliminate outside noises from your family, roommates, or even the world outside your window.

8. Keyboards

A good keyboard can make a world of difference. Find a keyboard that fits your typing style, but make sure that it is ergonomically correct to help you avoid carpal tunnel and wrist strain.

9. Laptop Stand

Tying in with that list above, a laptop stand is one of the most helpful pieces of ergonomic office equipment. Elevate your laptop to eye level to avoid neck strain. Also, a laptop stand can provide extra space on your desk.

10. Mobile Phone

A dedicated mobile phone for work helps keep your professional and personal lives separate. Whether it’s to manage your calendar, create a personalized mobile hot spot, or take Zoom calls from the back porch, a dedicated mobile phone can be extremely beneficial. If your company doesn’t provide one, consider the cost of adding one to your current plan. It might be a minimal monthly fee.

11. Mouse/Mouse Pad

Never underestimate the power of a responsive mouse and a smooth mouse pad. They are the unsung heroes of precision and comfort in your day-to-day tasks. Take the time to get a mouse that is sized correctly and can support any of your daily work needs, such as using a ball on the side or accommodating a dominant left hand. Modern ergonomic designs have evolved to help eliminate wrist and hand fatigue.

12. Printer/Scanner

Even in a digital age, a printer-scanner combo can be indispensable for dealing with physical documents. From onboarding documents to lists that you want to physically cross off, a printer can be useful in your home office.

13. Surge Protector

Protect your essential tech and favorite gadgets from unexpected power surges. A surge protector is like an insurance policy for your electronics. Not to mention, turning off all of your energy-draining tech is easy with one flip of a switch. Find one with enough outlets for your essentials, but be mindful of how much power you’re running through each strip and outlet to ensure you’re not overloading any circuits.

14. Tablet

Tablets offer a versatile addition to your tech arsenal, perfect for quick tasks or as a second screen. Plus, you can take it with you for those much-needed changes in scenery—working from the backyard, for example. If you have a treadmill in your house, a tablet can be a great way to catch up on training or get in steps while still attending a meeting.

15. Webcam

With remote work, your webcam is your window to the world. Invest in a good one to ensure you’re coming across as clear and professional in those virtual meetings. It’s your moment to shine—literally and figuratively.

Frequently Asked Questions

Looking for quick answers to your home office questions? We’ve gathered the most common questions about remote worker office supplies.

1. What home office equipment do I need to work remotely?

To work remotely, essential equipment typically includes:

• a computer (laptop or desktop)
• a reliable internet connection
• necessary software for your job

Depending on your role, additional items, like a good-quality webcam, headphones, and ergonomic office furniture, can greatly enhance your productivity and comfort.

2. Do companies pay for laptops to work from home?

Many companies provide laptops for remote work to ensure you have the right hardware for your tasks. This is particularly common in roles that require specific software or security features. However, policies vary, so read the job description carefully and ask the recruiter or hiring manager for clarification before making any commitments.

3. Do companies pay for home office equipment?

Employers’ policies on home office equipment can vary. Some offer stipends or reimbursements for equipment, like desks, chairs, or monitors, while others may only provide essential tech, like laptops. It’s vital to understand a company’s specific policy regarding office equipment before you accept a role. That way, you ensure you can manage the financial responsibilities of setting up your home office.

4. Can I write off office equipment if I work from home?

If you’re self-employed, you can often write off home office equipment as a business expense. For employees, tax deductions depend on various factors and tax laws in your region. It’s best to consult with a tax professional for personalized advice regarding deductions for home office expenses.

Finding Your Work-From-Home Fit

Clarifying what home office supplies a potential employer will provide for you can eliminate wasted time and effort. If you cannot finance a home office setup, limit your job search to work-from-home jobs that provide equipment.

With a clear understanding of your responsibilities, you can confidently launch your job search, pursuing roles that fit your career goals and current office budget. That’s where FlexJobs comes in. With new, legitimate jobs listed daily in over 50 career categories, you can feel confident partnering with FlexJobs for your remote job search.

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